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How to humanize AI text in PowerPoint and Google Slides

Humanize the long text in a deck, which means the speaker notes and any paragraph-style body text, and leave titles and short bullets alone. Copy one slide's text or one set of notes, paste it here and continue in Humaniser, paste the result back as plain text, then check that every slide still fits.

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What to send from a deck

A slide mixes very short text with longer prose, and only the prose is worth a humanizer run. Sort each part like this:

Slide partSend it?
Slide titleNo. Too short to rewrite, and it is what people scan first.
Short bulletsUsually no. Most hold a figure or a name. Edit a clumsy one by hand.
Paragraph-style body textYes. Full sentences are what Humaniser rewrites.
Speaker notesYes. Written as prose, and nobody sees the layout.
Tables, SmartArt and chartsNo. Their text is labels, and it arrives as loose lines.

Paste one slide's notes

Up to 200 words free

Opens in Humaniser. Free: 3 humanizations a day, up to 200 words each, no signup. How your text is handled

Humaniser's free plan gives you 3 humanizations a day of up to 200 English words each, with no account or card. On shared networks such as schools or offices, Humaniser may ask you to create a free account. Paid plans start at $5 a month billed yearly, or $10 billed monthly, and add more words per run and other languages.

Continue in Humaniser sends your text to humaniser.com, run by Humaniser LTD, and opens it in Humaniser's editor. Humaniser keeps that copy for at most 10 minutes, deletes it once the editor has loaded it, and never puts it in a web address. See Humaniser's privacy policy.

Get the text out in one go: Outline view

In PowerPoint, Outline view shows only the text on your slides, not pictures or other graphics, so you can read and copy it like a document. Open it from the View tab and choose Outline View.

  • Select the paragraph-style text under one slide's title, copy it, and you have exactly what to paste here.
  • If some text doesn't show up in the outline, copy it straight from the slide: click into the box, select its text and copy it.
  • In Google Slides, copy from each text box on the slide in the same way.

Speaker notes

Notes are written as full sentences, and they're the easiest part of a deck to send because their layout doesn't matter.

  • PowerPoint: the Notes pane sits beneath the slide. If it's hidden, click Notes at the bottom of the window. Click into the notes, select the text and copy it.
  • Google Slides: open the speaker notes panel with Ctrl + Alt + Shift + S (⌘ + Option + Shift + S on a Mac), then select and copy the notes.

If a slide's notes come to 200 words or fewer, they fit in one free run. Longer notes split cleanly at a paragraph break: humanize the first part, paste it back, then send the rest.

Paste back without breaking the layout

Humaniser's copy button copies plain text, but a result you select and copy by hand can bring the web page's font along. Either way, paste it back as plain text or clear the formatting right after pasting, so it matches the deck. The shortcut differs by app, and two of them are a trap:

  • PowerPoint for the web: Ctrl + Shift + V pastes text unformatted.
  • PowerPoint on Windows: here Ctrl + Shift + V pastes copied formatting, not text. Paste with Ctrl + V, select what you pasted and press Ctrl + Spacebar to remove the manual character formatting.
  • PowerPoint on a Mac: ⌘ + Shift + V pastes formatting here too, so paste with ⌘ + V, then select it and press Control + Spacebar.
  • Google Slides: Google's shortcut list has no plain paste, so paste with Ctrl + V and then choose Clear formatting with Ctrl + \ (⌘ + \ on a Mac).

When the text no longer fits

A rewrite rarely comes back at exactly the same length, and a few extra words can push a box past the edge of the slide. What happens next depends on the kind of box:

  • Placeholders (the title and content boxes that come with a slide layout): PowerPoint's default is to shrink the font until the text fits. If you'd rather keep the size, click the AutoFit Options button at the lower-left corner of the box, choose Stop Fitting Text, then trim the text or split it across two slides.
  • Text boxes you drew yourself: Microsoft notes that AutoFit doesn't work on them, so the text won't shrink to fit. Resize the box or cut words.

Example: one slide's notes, start to finish

Here is a made-up quarterly-review slide, written for this page: what Outline view shows, and the notes an AI tool drafted for it.

Slide 6 in Outline view

Q3 at a glance Revenue up 12% on Q2 Retention at 94% Two new enterprise clients

Slide 6 speaker notes, AI-drafted

On this slide, we take a closer look at our performance throughout the third quarter. As you can see, revenue grew by 12 percent compared to the previous quarter, driven primarily by strong demand in our enterprise segment. It is important to note that customer retention also improved significantly, reflecting the dedication and hard work of our customer success team. Moving forward, we remain committed to building on this momentum and delivering exceptional value to our clients in the quarters ahead.

  1. Leave the title and the three bullets. They are short and each one carries a figure.
  2. Copy the notes. At 81 words they fit in one free run of up to 200. Try them in the box above with Try a sample.
  3. Continue in Humaniser, press Humanize and copy the result.
  4. Back in the Notes pane, select the old notes, paste over them and clear the formatting as described above.
  5. Read the new notes against the bullets. "12 percent" must still match "Revenue up 12% on Q2", and the notes shouldn't now claim anything the slide doesn't show.

Check the deck before you present

  • Numbers, names and dates in the notes still match the slide they belong to.
  • No slide overflows, and no placeholder has shrunk far below its neighbors.
  • Every pasted block uses the deck's font, not the one it was copied from.

Writing the handout in Word? The same section-by-section approach, with Track Changes in Word to see what changed, works there. For a deck that started as a Google Doc outline, see the Google Docs steps, and for stray symbols from an AI chat, check what a plain-text paste keeps. Ready? Paste your text on the home page.

Sources

  1. Choose the right view for the task in PowerPoint, Microsoft Support, . The page is undated; this is when we checked it
  2. Split body text between two slides, Microsoft Support, . The page is undated; this is when we checked it
  3. Use keyboard shortcuts to create PowerPoint presentations, Microsoft Support, . The page is undated; this is when we checked it
  4. Keyboard shortcuts for Google Slides, Google Docs Editors Help, . The page is undated; this is when we checked it

Frequently asked questions

Should I humanize slide titles and bullets?

Usually not. Titles and short bullets are too short to rewrite well, and they often hold the figures and names your audience reads. Send the speaker notes and any paragraph-style body text instead.

Can I humanize speaker notes?

Yes, and they are usually the best part of a deck to send, because they are written in full sentences. A slide's notes of up to 200 words fit in one free run; split longer notes at a paragraph break.

Why does the text no longer fit on the slide?

The rewrite came back longer than the original. In a placeholder, PowerPoint shrinks the text to fit by default, and its AutoFit Options button lets you stop that and split the slide instead. A text box you drew yourself doesn't fit automatically, so resize it or trim the text.

Can I upload a .pptx file here?

No. This page takes pasted text only, so copy the text out of the slide or the notes and paste the result back into the deck yourself. Nothing else in the file is sent.

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